Under the direction of the Family Services Manager, this position coordinates the Tribe’s Child Care Assistance Program and serves as the Child Care Development Fund (CCDF) Grant Administrator. As such, oversees the CCDF grant including development of the childcare plan, ensuring completion of grant deliverables, and meeting reporting and other grant requirements. Responsible for Child Care Assistance Subsidies, Parent Support and Education, Provider Support and Education, and Childcare Resource and Referral.

Work Schedule:

Monday - Friday; 8:00 AM - 5:00 PM; 1 Hour Lunch Break

Job Functions:

include, but not limited to, the following:

Assesses community needs related to childcare programs and services through community meetings, community needs assessments, focus groups, interviews, and/or surveys. Using information gathered, develops, and implements the CCDF Child Care Assistance grant plan
Completes and submits required administrative reports, including the 696-T and ACF-700 reports
Creates and tracks the Child Care budget and ensures direct service and quality improvement spending requirements are met
Raises awareness about available childcare and child development services and programs
Actively recruits, advertises, and provides information to the community in the development of new relative and other in-home childcare services
Reviews and approves parent and provider applications, ensuring eligibility and compliance.
Maintains provider and family participant files and ensures each file is up-to-date and complete.
Monitors parent work/school hours, income and other eligibility requirements of families receiving assistance.
Coordinates regular provider and parent trainings
Develops, implements, and monitors quality childcare and child development services. Establishes and carries out childcare quality improvement activities.
Creates and maintains comprehensive program policies and procedures.
Produces and distributes quarterly Newsletter for parents and providers sharing program updates, resources, child development, and other helpful information
Works with childcare providers and the Tribe’s finance department to process provider payments in a timely manner.
Collaborates with local, state, and federal agencies/programs to increase access to affordable quality childcare
Remains current on childcare information, resources, and issues and attends childcare conferences and trainings as appropriate.
Works cooperatively with Tribal programs and other agencies to meet the needs of families and children by coordinating services, referrals, and communication
Ensures provider standards are met and assists in the licensing process for centers and home-based providers. Conducts on-site visits, classroom observations, and monitoring.
Ensures strict confidentiality of children, family, and staff information in accordance with established policies and procedures
Other duties as assigned to support the efficient operations of the Tribe

Necessary Knowledge, Skills, & Abilities:

Ability to establish and maintain effective working relationships with all levels of the organization and community
Ability to manage and perform with a high degree of autonomy, organization, and adaptability
Must be able to demonstrate respect for and awareness of Native American customs, traditions, and socioeconomic needs
Must have excellent oral and written communication skills, including public speaking with large and small groups of different managerial, socioeconomic, cultural, ethnic, and educational backgrounds
Must be willing to travel as needed

Requirements

General Requirements:

Must be insurable through the Tribe’s vehicle insurance required
Must pass a criminal and fingerprint background check according to P.L. 101-630 standards required.
Must pass a pre-employment alcohol/drug screening required

Education & Experience:

Associate degree in Early Childhood Development, Elementary Education, Social Science or related field from an accredited university/college required.
Preferred two (2) years’ experience overseeing childcare or early childhood programs.

License & Certification:

Must possess, maintain, and provide proof of a valid Driver’s License required.

Benefits

Group Health Care Plan (Health, Dental, Vision, Life/AD&D and Long-Term Disability). Employer paid premiums for Employee, Spouse and Dependents
Supplemental/Voluntary Benefits (Aflac, Life/AD&D and Short-Term Disability, Hospital Indemnity, Accident, Critical Illness)
HSA Bank Account - Monthly employer contributions
Retirement Plan (401k, Roth) - Dollar for dollar match up to 6%
Paid Time Off
Paid Holidays (Federal, State and Tribal) - Paid according to set work schedule only
Paid Birthday Leave
Paid Bereavement Leave
Employee Assistance Program
Education Assistance Program
Wellness Program - Earn up to $1,000 into your HSA account per year

At Scale

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Child Care Coordinator