About Art21

Art21 is a celebrated global leader in presenting thought-provoking and sophisticated content about contemporary art, and the go-to place to learn first-hand from the artists of our time. By providing unparalleled access to the artist’s voice, Art21 uses the power of digital media

to inspire a more creative world through the works and words of contemporary artists.

Position Description

Art21 is looking for a highly organized and dedicated Development Assistant (DA) with a minimum of 2 years of professional experience. This position is ideal for someone who strives for organization and who enjoys planning special events and travel experiences. The DA should be detail-oriented, efficient, analytical, proactive, and empathetic. This position requires strong writing and research skills and professionalism in communicating with the staff and outside stakeholders. The DA plays a vital role within the small but mighty Development team and reports to the Director of Development (DoD). This position offers an excellent opportunity for someone eager to gain more experience in individual giving and event planning.

Main Tasks and Responsibilities

Administrative 40%

Income Processing and Gift Acknowledgement: send acknowledgment letters, prepare income reports for accounting, follow up on pledges and open invoices.
Database Management: Act as the point person for communications with the database company provider, create accounts, update contact information, enter donations into the database, and maintain backup documentation and donor profiles.
Development calendar: keep track of proposals and reporting deadlines, special events, board and committee meetings. Assist in scheduling meetings for the DoD, and occasionally the ED and COO.
Assist with drafting of communications and correspondence
Collaborate with the Communications team in drafting the development section for the Annual Report.
Online shop order fulfillment: process orders on a weekly basis, including shipping, entering transactions into the database, and updating the inventory.
Administrative tasks: receipts and credit card report tracking, scheduling meetings for the DoD, processing bills/invoices for the department, and other tasks as needed.
Assist in providing backup documentation on the annual audit process.

Individual Giving 30%

Assist in drafting solicitations, including annual appeal campaigns, donor reports, and sponsorship proposals.
Oversee membership and patron groups, member relations and outreach, planning renewals and new memberships.
Conduct prospect research: individuals, foundations, and corporations to identify new prospects or earned revenue streams.
Assist in the mailing of annual fund appeals, annual reports, and special donor correspondence.

Special Events 30%

Special Event Coordination: assist with the execution of a gala and other fundraising events (1 per year), help organize cultivation events and membership programs (10 per year), prepare run of shows, manage RSVPs, staffing, volunteers, and vendors, in-kind product donations, oversee set up as needed for virtual and in-person events. Manage event photos for social media or marketing, upload and maintain event files in shared filing system.
Assist in the coordination of travel and member trips (1-3 per year), including vendor relations for transportation, accommodations, meals, admissions, etc. Draft itineraries, process payments, communicate with travelers, and order supplies as needed.
Communications: Draft emails such as invitations, thank you emails, special announcements, and appeal messaging for the newsletter and social media channels as needed.

Qualifications

A Bachelor’s degree and minimum 2 years of experience in a non-profit, fundraising, event planning, museum, gallery, or equivalent.

The ideal candidate should possess the following strengths:

Knows how to prioritize and manage multiple tasks
Is courageous in taking initiative in leading projects
Works both independently and in a team environment
Has superb verbal and written communication skills
Is motivated to learn more about philanthropy and fundraising
Maintains a high-level of confidentiality and excels in donor stewardship
Has experience with database software Raiser’s Edge NXT or equivalent CRM
Has solid ability working with Zoom, Microsoft Teams, and Google Meet
Is well-acquainted with Google Drive and Google Docs, Canva, and Microsoft Office
Has a passion for the arts and humanities

The salary for this position is $62,400 annually. This full-time position is based in New York City. Art21 offers a generous benefits package that includes medical, vision, dental, and life insurance coverage; option to enroll in WageWorks commuter program plus additional benefits; summer Fridays; professional development opportunities; generous paid time off policy; and most importantly, an excellent work-life balance.

Art21 is a hybrid workplace. The Development Assistant position is based in NYC and will require weekly office visits and in-person event attendance.

Applicants must be eligible to work in the United States. Art21 is an equal opportunity employer and encourages applications from people of color; LGBTQIA+ individuals; people with disabilities; and all others, regardless of immigration history.

To Apply

Please email your resume and cover letter to: jobs [at] art21.org, with the subject line “Development Assistant”

Your resume and cover letters should be submitted as PDFs, saved using the following filing naming template: “Last Name, First Name_Resume or Cover Letter”

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Development Assistant