Job Details

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Administrative Analyst

Working Title Administrative Analyst

Position # A00963

Department Dean of Science and Mathematics

Apply Now (https://phe.tbe.taleo.net/phe02/ats/careers/v2/applyRequisition?org=ARKASTAT2&cws=40&rid=32042)

Employment Status

Full time (29-40 Hrs)

Type Of Employment

Staff

# of openings:

1

Location:

ASU-Jonesboro

Proposed Salary Range

Commensurate with Experience

Closing

10/6/23

Please note: All postings close at 12 A.M. CST on the closing date. A-State participates in E-Verify.

Position Summary

The Administrative Analyst is responsible for conducting special research studies, analyzing data, preparing statistics, making recommendations based on research findings, and monitoring and coordinating project/program activities. This position is governed by state and federal laws and institution policy

Duties & Responsibilities

Dean Support
Answer phones, greet visitors, prepare reports, scan documents, submit work orders in FAMIS, file key requests, inventory, order office supplies, handle mail and packages (both incoming and outgoing)
Monitors college email inquiries and answers when appropriate or forwards to the appropriate person.
Coordinate College Events
Honor’s Reception
College Fall Meeting(s)
College Spring Meeting(s)
Advisory Council Meetings
Freshman Welcome Back (along with the SMART Center)
Maintain College Web Page
Student Support
Backfill academic departments when staff are out due to vacations or illness/hospitalizations.
Assist students with poster printing for research presentations.
Participate in student enrollment initiatives by making calls to unregistered students to help with possible registration issues.
Post events, job opportunities, student or faculty recognition for various accomplishments or recipient.
Research and submit a “FERPA Quick Reference Chart” to the Registrar, which will need to be critiqued by the director of records. Once this has been adjusted and approved, it can be used as a quick reference to distribute to colleges and possibly at NFO.
Prepare stipend paperwork for the Ambassador’s tutoring pay.
Order promotional supplies.
Donors
Correspond with donors regarding recent contributions.
Maintain spreadsheet of recent donors
Coordinate and Manage the College Alumni Newsletter and On-Line Feedback Surveys
Acquire and include college faculty, staff, and student news from various sources as well as college events. Collaborate with the Assistant Director of Communications and Marketing; and, after approval, a link is created and is sent out using the website provider “Imodules”. Adobe Acrobat is used to create a pdf from the website and use dot.CMS to add the newsletter to our college web page. The newsletter is distributed to over 3,700 alumni.
Build surveys for newsletter to inquire about internship opportunities, or if alumni is interested in coming back to campus as guest speaker. Qualtics is used for survey development.
Administer Weekly College Student Newsletter
Use CANVA. Upload photos and attachments that advertise research positions, summer programs, or internships for undergraduate and graduate students. I upload the newsletter into a PDF, reduce the file size, and easily email to over 630 students.
Marketing College Events
Using dot.CMS program, update faculty/staff changes, add faculty CVs to website for accreditation purposes, and create pages for seminar calendars which requires some knowledge of coding.
Finance and Travel
Must have a working knowledge of Banner, Concur and Excel. Able to do requisitions, journal vouchers, expense transfers, budget queries, and Travel when needed.
Other duties as assigned

Knowledge/Skills/Abilities

Knowledge of planning, research, and analysis techniques and procedures

Knowledge of department operations, policies, and procedures

Knowledge of applicable laws and regulations

Knowledge of basic accounting principles

Ability to plan and execute systems and organizational analysis and feasibility studies

Ability to conduct research and perform quantitative quality assurance reviews

Ability to research, prepare, and present comprehensive written and oral reports

Ability to organize and conduct meetings and workshops

General Days/Hours

Monday - Friday

8:00 a.m. - 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance

Other

Please note: all position postings close at 12:00 A.M. CST on the position closing date

Minimum Qualifications

The formal education equivalent of an earned Bachelor’s Degree in public administration, general business, or a related field

Other job related education and/or experience may be substituted for all or parts of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee

E-Verify Participation Notice

https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

E-Verify Right To Work

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf

Arkansas State University

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