POSITION SUMMARY

Reporting to the Director of Education and Meetings, the Education Manager serves as the technology leader for the Education Department and oversees the day-to-day operations of the online learning platform, webinar logistics, mobile app, registration software, and other duties as assigned. Ideal candidate would enjoy learning about new software tools, work daily to utilize systems to their full capacity, and seek new directions to take our virtual educational content.

ESSENTIAL RESPONSIBILITIES

Online Learning (OnDemand Education Center)

Maintains the Learning Management System (ONE) and all videos, abstracts, posters, and other content.
Oversees full OnDemand Education Content (Enduring Material Courses) including development of new courses and all logistical management of the setup within the ONE.
Manages the day-to-day activities of the ONE including content tagging, revising descriptions, and other setup details pertaining to the operation of the ONE.
Uploads new content from Annual Meetings, Winter Meetings, and Courses into appropriate catalogs within the ONE, and creates OnDemand Courses with content material as needed.
Maintains an updated taxonomy structure within the ONE.
Serves as staff liaison to the OnDemand Education Committee. Assists in the committee’s work to develop new initiatives and member resources within the platform. Assists with meeting agendas and prepares meeting minutes.
Coordinates with Education & OnDemand Education Committees to generate and implement new enduring material modules within the ONE.
Maintains regular review process with OnDemand Education Committee to ensure relevance to current industry needs.
Coordinates with Marketing department to provide ample marketing opportunities for ONE-related content and initiatives, and oversees the AOFAS ONE Rundown bi-weekly e-newsletter.
Liaises with Podcast Subcommittee and maintains contact with ConveyMED regarding all AOFAS Orthopodcast work.
Maintain ACCME PIP files for all OnDemand educational programming offering CME credit.
Oversees video editing process by either editing materials in house or liaising with outside vendors.
Oversees and implements translation software for live and recorded content as requested.
Prepares quarterly analytic reports for the OnDemand Education Committee
Provides monthly reports of ONE purchases to Accounting department for reconciliation.
Prepares and tracks budget vs. actuals for all OnDemand Education programming and content

Online Webinars

Manages logistics for all webinars and online DEI book clubs, and additional webcasts as assigned.
Maintains regular contact with Education Committee webinar lead and DEI Committee staff liaison.
Coordinates with program moderators to collect faculty materials, licensing agreements, and presentation files.
Setup and manage registration for all webinars, book clubs, and other webcasts as assigned.
Creates title slides, script, evaluation, and CME documentation to upload to ONE and Zoom.
Completes test run of the platform prior to the broadcast with all faculty.
Runs all webinars/webcasts the night of the broadcast – including staff introductions and closing remarks.
Coordinates follow-up with faculty and prepare any evaluation notes for future.
Edits videos to ensure ACCME compliance.
Uploads all webinars to ONE post event.
Oversees creation of enduring materials from completed webinars.
Prepares tracking reports for attendance and provides evaluation reports to the OnDemand Education Committee.

AOFAS Mobile App

Manages the AOFAS Mobile App and all events contained within the app.
Liaises with mobile app servicer.
Coordinates all API connections, data links to connect various systems to the app.
Uploads all necessary content including industry programming, information pages, logos, graphics, banners, and any other materials as required.
Completes testing of mobile app and oversee all changes during live programming.

Registration Services

Manages the registration platform for Annual Meeting, Winter Meeting, and other courses as assigned.
Liaises with registration software provider.
Sets up all registration forms, confirmations, and web pages within the software platform.
Prepares weekly registration tracking reports.
Oversees onsite Registration at Annual Meeting.

Other Duties

Serves as main contact for customer service and support for the Education Department by both telephone and email.
Serves as backup for Ask-the-Expert broadcasts and other online programs.
Performs other duties as assigned to support the Director of Meetings and Education.

KNOWLEDGE AND SKILL REQUIREMENTS

Bachelor’s degree preferred.
4-5 years' work experience, preferably in medical or association setting.
Ability to work independently and drive the progress of projects.
Strong team orientation, with ability to work interdependently with colleagues and volunteers.
Excellent time management and organizational skills.
Strong written and verbal communication skills and attention to detail.
Strong customer service focus.
Knowledge of and experience with learning management systems preferred.
Knowledge of and experience with video editing and video editing tools (Adobe Premier Pro or similar) or ability to learn new tasks quickly.
Familiarity with e-learning course authoring tools (Articulate Storyline or similar) or ability to quickly adapt to new e-learning platforms and tools.

OTHER REQUIREMENTS

Work in office 2 days/week (Located in Rosemont through November 2023 and then Schaumburg)
Develop and meet goals and on a timely basis.
Travel 1-2 times per year.
Lead and participate in evening conference calls, webinars, and other programs 3-5 times per month. Increased evening work is required during peak times.

About AOFAS and the Foundation

The American Orthopaedic Foot & Ankle Society (AOFAS), founded in 1969, is a medical specialty society comprised of more than 2,500 US and international orthopaedic surgeons (MD/DO), allied health professionals, and researchers who specialize in the surgical and medical care of the foot and ankle. The AOFAS mission is to improve lives through exceptional orthopaedic foot and ankle care, and its vision is to lead the global community in foot and ankle education, research, innovation, and advocacy.

The Orthopaedic Foot & Ankle Foundation is a separate 501(c)(3) organization whose mission is to support humanitarian service programs and AOFAS education and research activities.

AOFAS has a budget of $6 million and a staff of 16 FTE; the Foundation has a budget of $1.2 million. The society headquarters is located in Rosemont, Illinois, near the CTA Blue Line.

AOFAS offers generous benefits including 20 days PTO for first year employees, 10 paid holidays, Medical, Dental, Vision, HSA, FSA, and a 401K program with an 8% employer contribution. This is a hybrid position with 2 days/week in the Rosemont, Illinois, office, and 3 days remote.

Salary range is $70,000 - $75,000

To apply, submit a resume and cover letter to HR@aofas.org

American Orthopaedic Foot & Ankle Society

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Education Manager